Change Management- Communication with Remote sites

check out this video   Risk Management is about strategic communication with remote sites

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Everyone avoids…The Talk!

Project managers need accurate progress updates from site.   Unfortunately, they often get that classic conversation:

PM:    “How’s it going, eh?”

SUPER: “Pretty good, good, yup”

PM:  “Are we on track?”

SUPER: “Fer sure, fer sure, they, the boys are workin hard, eh”

PM:  “Are we gonna finish on time?”  

SUPER:   “Well, I can’t say fer sure…. You know, it all depends, but it looks good

Words spoken:  43

Communicated: 0

Construction 10

Project managers need to know what is complete, what is not communicated and how much progress has been made.   They need to be aware of any delays and changes that occur, as they occur. Then, ongoing problems can be recognized early and addressed. The project manager can coordinate trades, material deliveries, and make sure everything is running smoothly.

Without accurate information, with just that classic smokescreen conversation above, the management part of job becomes impossible.

Progress updates, including good news, such as who finished early, are helpful to PM’s and Supers alike.  This helps everyone make the most efficient use of their time.

Trades need to know what to do next and what their critical path items are.  They don’t need the whole project plan or production schedule, just a list of upcoming tasks, including critical path items.

Site super needs to know what the trades are doing and what the project manager wants to get done in the next two weeks – What are the priorities/ critical path items and potential problems?

To make this multi-directional communication possible, consider a tool such as SupersList.  

It will allow the PM to share the project plan with the Super (step 1).   The Super can record updates and changes on his cell phone, using the simple, easy to use “SupersList” app.  He can assign tasks to various trades and when he presses the share button, the trades can see that next task on the list.   They can report back completion rates and problems. The Super can see the updates as they get recorded. …. So can the PM….   So now there is no need for that difficult conversation: The Talk!

We Don’t Talk Anymore……

Constant communication is something only your girlfriend ever wants but when it comes to the work site, it has to be done. On a construction site, real-time communication can be the difference between profit and loss.

Time wasted looking for instructions, information, materials or even the right tradesperson can add up quickly. One line of communication is not enough in construction, that one-way communication delays work and decreases efficiency, which in construction means more money spent on projects and that equals less profit.  According to a Nation Research Council study (NRC) up to 50% of the wasted time on construction sites is due to coordination issues.

Solution: Information in real time. Providing instant answers to the days burning question, what am supposed to do next? The right tool can solve this issue.

The tool you need is one that makes it effortless to communicate with the team members, on-site and in the office.

It needs to be easy and simple to use.

Records progress from everyone on the team.

Provides everyone with their specific list of tasks that they are responsible for and which ones of those are critical.

Sends every team member real-time update with simple notifications.

Using our expertise in the construction industry our expertise has been able to successfully find an application that solves these problems and provides you with the most effective tool while giving you that power from the palm of your hand.

construction management and communication

We have looked at the construction landscape and the best tool we have come across is SupersList. It provides updates in real time, is easy to use, provides a two week look ahead with a press of a button and integrates with Microsoft Project.

For more information please visit SupersList.com.

It isn’t that complicated

It should be simple in this day and age of technology, to get a list on my cellphone of all the current tasks that I am responsible for (doing or managing).

It should be simple to have a readable and updateable copy of the Project Plan and a 2 week Look Ahead in the cloud and on my smartphone.   And it shouldn’t be the whole Primavera or MS Project enterprise version of the project plan.   I just want to know what is supposed to get done and by when.   I just want to be able to markup this plan when things change, and know that the office has a copy of the changes and new information.

If you agree with either of these two statements above, then consider SupersList.   Its easy, inexpensive, reliable, fast and simple to use.   The project plan in the cloud and on your smartphone.

smartphone app and cloud version of the project plan

 

Project Management and Documentation

PROJECT MANAGERS NEED TO KNOW WHO IS DOING WHAT AND WHERE

Project Managers require information that is current, relevant and reliable.   Record keeping and proper documentation during a construction project are key elements of effective project management.   But they are also a burden to anyone tasked with the job of collecting and updating the information.  The information must be collected, updated, and distributed.

INFORMATION When and Where it is Needed

Because the people who need the information are either on site or in the office, information that is cloud based and is accessible both through the internet and smartphone apps is most useful.

Best-in-class construction project management software will provide you with information via easy-to-use smartphone apps and cloud based browsers.

Solutions are cloud-based and can deliver information into the hands of the entire project team, letting all parties know what activities are going on and even alerting key personnel when there is a problem. Proper documentation increases project efficiency, eliminates a lot of rework, boosts profits and greatly reduces errors that can open contractors up to risk.

When searching for construction project management software, consider a solution that addresses a complete range of risks and assists in identifying their potential occurrences. Look for an all-in-one platform that hosts project files in one secure location. This eliminates difficulties associated with emails that can’t be located. Having a complete set of project data is also useful in the event of litigation, which requires supporting evidence including documentation, time sheets, photos, etc.

Managing risk with the help of construction management software gives contractors peace of mind knowing all parties are not only performing their jobs, but performing them properly and on time, with all the documentation to back it up.

 

change documentation on site and in the office

 

largescale projects

Risk Management – A Primer

The term “project risk” can encompass an enormous range of issues:

Defined as anything that threatens or limits a project’s goals, objectives or deliverables, project risk includes:

Risk Identification

  • safety,
  • quality,
  • cost overruns,
  • excessive changes,
  • schedule overruns,
  • procurement problems,
  • contract issues,
  • labour issues,
  • communication issues (information is not available to the people who need it)
  • as well as all external sources of risk including
  • the weather
  • government regulations
  • client issues
  • consultants

The broad range of categories that entail risk, along with the sheer amount of work being performed on the average jobsite every day and the numbers of variables that come into play, mean that exposure to construction risk is a daily occurrence.

The good news is that many areas of risk can be anticipated and addressed, first by quantifying them, and then by proactively managing them. Quantifying risk involves systematically thinking about all possible consequences before they happen and then defining measures to accept, avoid or decrease the impact of the risk. Performed during the preconstruction phase, the analysis should be a detailed process that involves identifying margins of error and calculating probabilities of certain outcomes. After the project is under way, it is a project manager’s job to constantly track and report the status of all identified risks.

New job-site tools––especially project management software, which has a low barrier of entry for a large number of team members––are vital to the success of today’s risk management efforts.