It isn’t that complicated

It should be simple in this day and age of technology, to get a list on my cellphone of all the current tasks that I am responsible for (doing or managing).

It should be simple to have a readable and updateable copy of the Project Plan and a 2 week Look Ahead in the cloud and on my smartphone.   And it shouldn’t be the whole Primavera or MS Project enterprise version of the project plan.   I just want to know what is supposed to get done and by when.   I just want to be able to markup this plan when things change, and know that the office has a copy of the changes and new information.

If you agree with either of these two statements above, then consider SupersList.   Its easy, inexpensive, reliable, fast and simple to use.   The project plan in the cloud and on your smartphone.

smartphone app and cloud version of the project plan

 

Project Management and Documentation

PROJECT MANAGERS NEED TO KNOW WHO IS DOING WHAT AND WHERE

Project Managers require information that is current, relevant and reliable.   Record keeping and proper documentation during a construction project are key elements of effective project management.   But they are also a burden to anyone tasked with the job of collecting and updating the information.  The information must be collected, updated, and distributed.

INFORMATION When and Where it is Needed

Because the people who need the information are either on site or in the office, information that is cloud based and is accessible both through the internet and smartphone apps is most useful.

Best-in-class construction project management software will provide you with information via easy-to-use smartphone apps and cloud based browsers.

Solutions are cloud-based and can deliver information into the hands of the entire project team, letting all parties know what activities are going on and even alerting key personnel when there is a problem. Proper documentation increases project efficiency, eliminates a lot of rework, boosts profits and greatly reduces errors that can open contractors up to risk.

When searching for construction project management software, consider a solution that addresses a complete range of risks and assists in identifying their potential occurrences. Look for an all-in-one platform that hosts project files in one secure location. This eliminates difficulties associated with emails that can’t be located. Having a complete set of project data is also useful in the event of litigation, which requires supporting evidence including documentation, time sheets, photos, etc.

Managing risk with the help of construction management software gives contractors peace of mind knowing all parties are not only performing their jobs, but performing them properly and on time, with all the documentation to back it up.

 

change documentation on site and in the office

 

largescale projects

Risk Management – A Primer

The term “project risk” can encompass an enormous range of issues:

Defined as anything that threatens or limits a project’s goals, objectives or deliverables, project risk includes:

Risk Identification

  • safety,
  • quality,
  • cost overruns,
  • excessive changes,
  • schedule overruns,
  • procurement problems,
  • contract issues,
  • labour issues,
  • communication issues (information is not available to the people who need it)
  • as well as all external sources of risk including
  • the weather
  • government regulations
  • client issues
  • consultants

The broad range of categories that entail risk, along with the sheer amount of work being performed on the average jobsite every day and the numbers of variables that come into play, mean that exposure to construction risk is a daily occurrence.

The good news is that many areas of risk can be anticipated and addressed, first by quantifying them, and then by proactively managing them. Quantifying risk involves systematically thinking about all possible consequences before they happen and then defining measures to accept, avoid or decrease the impact of the risk. Performed during the preconstruction phase, the analysis should be a detailed process that involves identifying margins of error and calculating probabilities of certain outcomes. After the project is under way, it is a project manager’s job to constantly track and report the status of all identified risks.

New job-site tools––especially project management software, which has a low barrier of entry for a large number of team members––are vital to the success of today’s risk management efforts.

 

Within project management, RISK is a 4…

Within project management, RISK is a four-letter word. Successful project management includes risk management – and risk management comprises identifying, analyzing, monitoring and mitigating risk.  It doesn’t need to be another paperwork nightmare.   Using the right tools makes this job easy.   Using tracking software such as RiskMP, SupersList and ProjectAddin will streamline much of this work.

Sites Changes     Risk Management Overview

update your #ProjectManagement, Scheduling…

update your #ProjectManagement, Scheduling, Cost Control and change management http://ow.ly/DWVw307cFks from these sessions:
MS Project #Ottawa 16-Jan-2017
Risk Management #Ottawa 18-Jan-2017
MS Project #Toronto 19-Jan-2017
MS Project #Winnipeg 23-Jan-2017
Risk Management #Markham 23-Jan-2017
MS Project #GrandePrairie 25-Jan-2017
MS Project #Regina 30-Jan-2017

Managing Changes

Managing Changes
Ask about changes in a construction project and everyone involved has a story to tell. It’s a topic that everyone involved in the project can weigh in on. Typically the stories involve finger pointing. The architects, owner, engineers, consultants, GC’s, one and all in are someone’s change blame crosshairs. Subs blame other subs. Everyone blames the PM. http://ow.ly/TW713061p4w
Identifying what went off track is easy to do after a project is complete, but there is little to be done about it then. Good project management practise, good business practise means addressing the issues before and/or when they happen, and then having complete documentation regarding the resulting changes. In the best possible scenario, a change that happens on one project, can be planned for or anticipated in the next and can become a business opportunity on the next project.
Change management is about maximizing your project success by identifying potential changes early on and planning strategies. Take a second look at the estimates, contract documents and project plan and anticipate what changes will happen. Take a second look at:
– estimates
– contract documents
– plans
-project schedules
with the intent of identifying potential deviations from the project plan. It is well worth the time investment.
Have a change management system in place: a simple process to communicate completed work, incomplete work, changes and issues on site into a project plan. In this day and age of smart phones and tablets, there is no good reason to be doing the paper shuffle in the trailer, looking for that missing, signed, unsigned, approved CO. http://ow.ly/i/oPoSj

Risk Management in Construction Projects

There is never enough time!   That’s the typical excuse.  And its true.  If you are a project manager of a construction project, time is one thing that is always in too short supply.    So for most people, a risk analysis or risk management practise and procedure is just another task that is left on the to-do list.

So here is the compelling reason for every project manager, including you, to do a risk analysis and risk management:   you want to go home at night at a reasonable hour.  It will save you time in the long run.

Here is how:

Every experienced PM and site manager  already know where most of the risks are.  There is just no good place to record them and no process to address them. During planning stages, you could actually plan around them or put in the contingency.  If you identify it as a contingency, precon or management will probably try to give it away before the project starts.

To communicate the risk, you need to record it, present it and explain it.  A good risk management tool, such as RISKMP  will allow you to do just that.

Careful examination of the project plan, scope, time, costs will allow you to identify the items that have some risk associated with them.  A good risk management tool or process will allow you to record the items that you identified, analyse them and arrange them in order of probability and impact, to develop contingency plans, and then finally to track and monitor the risks and manage the contingency plans as you go through the project. Now you are anticipating what can go awry and being proactive.  Since you know what is coming, you can plan to get it done as it needs to be done.  This is not about fire fighting.   You are making sure that the flammable substances are not ignited in the first place and thats how you get to go home at a reasonable hour.

Risk Management is planning ahead for those things that can go awry and putting a plan in place to address them.  Basically you are making sure that first of all there is a fire escape and secondly that the fire escape is not locked or blocked by boxes of stuff.  Every project manager knows that this is never a waste of time.