HOW TO IDENTIFY RISK

“There are known knowns. These are things we know that we know. There are known unknowns. That is to say, there are things that we know we don’t know. But there are also unknown unknowns. There are things we don’t know we don’t know.” – Donald Rumsfeld

During the development of the project plan, during the estimating process and during scheduling, experienced personnel can predict risk based on previous projects.  Risk is inherent in the development of estimates in terms of time and cost, in scheduling in terms of cost and in the plan overall in the determination of scope and resource requirements.  Risk stems from current and known circumstances.  What is required then, in conjunction with an estimating and project planning tool such as MS Project, is a tool to collect and record this risk information as it occurs to estimators and planners. knownknowns

Known Knowns:   The things that we know about are, for the most part, mitigated for in the project plan.  We know from experience or circumstance that these issues will come up and we plan for them in our estimates of time, costs, resources and materials.  It is relatively easy to plan these things as we know that we will be addressing them in the future.  A good project plan will already incorporate these risks into it.  Sometimes, the variability is significant, and we incorporate these into an initial risk management plan.

Unknown Knowns: There are risks that we mitigate and plan for unconsciously.  They can be built into our company processes, ‘the way things have always been done’;  things that we know about and have mitigated for in the project plan but are unrecognized as risks.

Known Unknowns: There are areas in a project estimate, plan and/or schedule, that have uncertainty associated with them.  These areas of uncertainty are the known unknowns and are the most significant part of the risk management process.  We know we do not know what will happen, but we want to plan for the eventualities, to minimize bad consequences and maximize benefits.  Risk management allows us to do this.

Unknown Unknowns :  What you truly do not know about as so cannot mitigate against generally  comes back to bite.  These are outside our realm of experience and therefore ability to predict and mitigate.

For more information on how to identify risk and creating a risk management plan, go to riskmp.com   or join us in a workshop … across Canada ….  Risk Management Workshop.

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AN ESSENTIAL PROJECT MANAGEMENT SKILL

Every project manager wants to reduce ‘management by crisis’, overtime costs for employees and contractors, and late nights at the office. —– Risk management allows you to minimize the number and impact of these surprises. A comprehensive risk management plan allows you to improve your construction processes and thereby gain a competitive advantage. It increases the probability of project success, most importantly profitability.

 

What are the potential impacts of not having a Risk Management Plan and Process in place? Consider the

  1. Cost of not meeting a commitment
  2. Embarrassment to the company and loss of good will in the marketplace due to not meeting a commitment
  3. The appearance of not knowing what you are doing to a customer. This can decrease the customer’s trust in you and create openings for your competition.

On the other hand, the positive impact of effective risk management is

  1.  increased profitability
  2. less overtime
  3. fewer deficiencies and
  4. a competitive advantage.

 

Risk Management is a tool to prevent problems from occurring or escalating and facilitates a focus on the right results the first time.

 

Risk

Every project plan, every estimate, carries embedded within it elements of risk. Risk is uncertainty. To address this uncertainty, we use expert estimators, past experience and best guesses. MS Project and most project management tools provide us with the means to record these best guesses. But what really happens, as every project manager knows, is not always what is on the project plan. The best guesses are often just guesses. Risk Management is a vehicle for looking at the uncertainty in these guesses, measuring it, examining the consequences and deciding what to do about them. It is the next step in PROACTIVE Project Management.

“It’s what you don’t know or understand that comes back to bite you.”